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1. NAME The Japanese Spitz Club

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2. OBJECTS To promote the welfare of the Japanese Spitz. To advise and assist all members in matters concerning the Japanese Spitz. To promote the breeding of the Japanese Spitz in accordance with the Kennel Club standard and to urge the adoption of this standard upon judges.

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3. OFFICERS AND COMMITTEE The club shall consist of President, no more than six Vice-Presidents, Honorary Secretary, Honorary Treasurer, a Committee of up to 12 and an unlimited number of members.

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4. COMMITTEEThe management of the club shall be in the hands of the Officers of the club and a Committee of up to 12 members where four (4) shall retire annually but be eligible for re-election. No member shall be eligible for election or re-election if he/she or any member of their immediate family or household is serving as an Officer or Committee member of any other club concerned with the breed known as the Japanese Spitz. No member shall be eligible for election as Secretary of the club unless they have served on the Committee for at least 2 years. The President, Chairman, Hon. Secretary and Hon. Treasurer shall be ex officio members of the Committee. The President, Hon. Secretary and Hon. Treasurer shall have full voting rights. The Vice Presidents can vote at General Meetings providing they are fully paid up members. Honorary members shall be eligible to vote at General Meetings and have full voting rights if and when serving as a Committee member. Vice Presidents shall not be able to vote in Committee Meetings.Meetings of the Committee shall be held as often as may be deemed necessary and 5 shall be a quorum but must includes two Officers for the transaction of business. The Committee shall have the power to co-opt members on to the Committee in the event of positions becoming vacant between General Meetings. Those co-opted shall only hold office until the next General Meeting of the club at which an election of Officers and Committee takes place.The President can be elected for life. The Hon. Secretary and Hon. Treasurer shall retire every three (3) years in rotation, but be eligible for re-election. Vice Presidents shall be elected for life. No individual who has been a member for less than 2 years may be elected on to the Committee.

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5. No person whilst an undischarged bankrupt may serve on the Committee of, or hold any other office or appointment within the Kennel Club Registered Society

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6. ELECTION OF MEMBERS Candidates for membership shall be proposed by one existing fully paid up member and seconded by another of a different family.Membership levels shall be Single, Joint (two adults members of the same household) and Junior. Age limit of Junior members will be 18 years and will be without voting rights. Acceptance for membership shall be by a Committee majority vote.The Committee shall have the power to refuse any application for membership and no explanation of refusal shall be given.

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7. MEMBERSHIP LIST The Club must make a list of members and their addresses available for inspection if so required by members of the Club or by the Kennel Club.

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8. VOTING RIGHTS Each member (except Junior members) shall be entitled to one vote immediately upon acceptance of membership. Proxy votes are not allowed. Voting shall be by a show of hands. Joint memberships are entitled to vote for each member or partnership.

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 9. EXPULTION OF MEMBERS Any member who shall be suspended under Kennel Club Rule A42(4) and/or any member whose dog/s are disqualified under Kennel Club rule A42(8) shall ipso facto cease to be a member of the Club for the duration of the suspension and/or disqualification.If the conduct of any member shall, in the opinion of the Committee of the Club be injurious or likely to be injurious to the character or interest of the Club may at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.Notice of a Special General Meeting shall be sent to the accused member giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the Meeting a resolution to expel is passed by two thirds majority of Members present and voting his/her name shall forthwith be erased from the list of members and he/she shall thereupon cease for all intents and purposes to be a member of the Club, except that he/she may within two calendar months from the date of such a meeting appeal to the Kennel Club upon subject to such conditions as the Kennel Club may impose.

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10. SUBSCRIPTIONS The annual subscriptions shall be such amounts as agreed by members in General Meetings and notified to the Kennel Club.It is payable to the Hon Secretary on 1st January. Members joining after 1st October shall have their subscriptions credited for the following year. No member whose subscription is unpaid shall be entitled to the privileges of membership . If any member shall fail to pay the annual subscription by 1st March the Committee shall erase his/her name from the list of members .Acceptance back on the register of members will be dependant upon completion of a new application.

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11. CLUB PROPERTY The property of the club shall be vested in the Committee. In the event of the Club ceasing to exist a General Meeting shall be called to decide the disposal of the Club’s assets and the outcome of the Meeting notified to the Kennel Club.

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12. GENERAL BUSINESS The financial year of the Club shall be from 1st January to 31st December. The Annual General Meeting shall be held before 31st March for the following purpose; To receive the report of the Committee and balance sheet.To elect Officers and Committee and to discuss any resolution duly placed on the Agenda of which prior notice has been given in writing to the Secretary.No business shall be transacted at the Annual General Meeting unless notice thereof appears on the Agenda with the exception of routine matters or those which in the opinion of the Chairman of the meeting are urgent.The election of Officers and Committee at the Annual General Meeting shall be by postal vote. FOR WHICH PURPOSE MEMBERS ARE REQUESTED TO SEND NOMINATIONS TO THE SECRETARY. CANDIDATES FOR ELECTION MUST BE FULLY PAID UP MEMBERS OF THE CLUB AND MUST BE PROPOSED BY ONE FULLY PAID UP MEMBER AND SECONDED BY ANOTHER OF A DIFFERENT HOUSEHOLD. NOMINATIONS MUST BE ACCOMPANIED BY THE WRITTEN CONSENT OF THE CANDIDATE.35 days notice shall be given of an Annual General Meeting or a General Meeting. Notice shall be given to members in writing. Agenda items and nominations for Officers, Committee and Judging List should be forwarded to the Hon. Secretary not later than 21 days before the Meeting. The Agenda for such meetings together with any ballot forms shall be circulated to members by email where possible not later than 14 days before the Meeting. Vice Presidents are to be nominated and ratified by the membership at the Annual General Meeting.

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13. SPECIAL GENERAL MEETING

A Special General Meeting shall be summoned by the Hon. Secretary if 12 members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so. No other subject than the matter on the agenda may be discussed at a Special General Meeting. 14 days notice shall be given in writing to members of such a Meeting. The Committee of the Club is also empowered to call a Special General Meeting.

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14. CLUB ACCOUNTS A banking account shall be held in the name of the Club into which all revenue of the Club shall be paid and from withdrawals shall only be made on the signatures of two of the following; Hon. Treasurer, Chairman, Hon Secretary and one nominated Committee member.The Club accounts shall be kept by the Hon. Treasurer and they shall be audited annually by the Auditors elected at the Annual General Meeting. The audited accounts shall be signed by the Chairman or Vice Chairman and the Hon. Treasurer.

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15. COMMITTEE MEETINGS The Committee shall elect a Chairman and a Vice Chairman from its members at the first Committee Meeting to be held after the Annual General Meeting for a period of three (3) years, 14 days notice shall be given of Committee meetings. A rough statement of accounts shall be made and the pass book be available for scrutiny

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16. TROPHIES Japanese Spitz Club trophies may only be held by fully paid up members. In the case of a dog owned in partnership all members of that partnership must be fully paid up members of the Club.

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17. AMENDMENTS TO RULES The Rules of the Club may not be altered except at a General Meeting the agenda for which contains specific proposals to amend the Rules. Any proposed alterations to the Rules may not be brought into effect until the Kennel Club has been advised and approved the alterations.

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18. ANNUAL RETURNS TO THE KENNEL CLUB The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for the continuance of registration and by the 31st July each year other returns as stipulated in Kennel Club Regulations and Maintenance of Title of Societies and Breed Councils and Affiliation of Agricultural and Municipal Authorities be forwarded to the Kennel Club.The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Club which may occur during the course of the year.

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19. FEDERATION The Club may not join any Federation of Societies or Clubs

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20. KENNEL CLUB FINAL COURT OF APPEAL The Kennel Club shall be the final court of appeal in all matters of dispute.

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                                             APPROVED BY THE KENNEL CLUB 2022